With the document management system ecoDMS, documents and files can be archived securely and long-term on the computer. As the first archiving system, ecoDMS is aimed at both private users and small to medium-sized businesses, as well as large enterprises. A fair price-performance ratio with full functionality, simple and modern sales channels, user-friendly operation, and platform-independent deployment options open up a vast target audience for this DMS application.
The core of the software is built on mature open-source components, paired with professional in-house developments. Anyone can download the software for free from the ecoDMS website at www.ecodms.de and test it extensively for 30 days. A license for the full version can also be purchased online for 49 euros per user. The license is valid indefinitely and is independent of the number of archived documents. For private individuals, the use of ecoDMS, although with limited functionality, is permanently free as the Free4Three Edition.
The document management system includes all archiving functions. Almost any file format can be securely archived in ecoDMS. Archiving can be quickly retraced by entering specific search criteria. Full-text search enables searching through the contents of documents and their classification attributes. The "Advanced Search" allows various search criteria such as status, date, document type, full text, and much more to be combined. If needed, search queries can be saved as filter templates.
The plugins for MS Office, LibreOffice, and OpenOffice allow direct archiving from Word, Excel, PowerPoint, Outlook, Writer, Calc, Draw, and Impress. Documents can be archived immediately without an intermediary step and will be available to the user as a revision-compliant PDF/A document and additionally in the original format. The original file can be further edited if desired and saved as a new version.
The intelligent template designer of ecoDMS automatically recognizes documents, arranges the data in the correct place, and fills in the necessary metadata autonomously. Templates created with the designer allow for automatic allocation and archiving of documents.
To ensure secure access to the system and the documents and folders contained in it, login credentials with corresponding access rights can be assigned to each user. Optionally, users can even be linked with ecoDMS from Active Directory and LDAP.
The software architecture is designed so that an unlimited number of users (depending on the license) can work with the system simultaneously and access the documents. As a client-server system, the ecoDMS server is the foundation of the entire system. Here, all data and information are securely stored in a "PostgreSQL database." The "Connection Manager" establishes the connection to the ecoDMS server. A multi-client, simultaneous connection to different ecoDMS servers, databases, and users is possible via the "Connection Manager."
ecoDMS can be tailored to meet specific needs. Through the easy-to-use and flexible settings dialog, desired structures can be quickly created.
The software is available for Windows, Ubuntu, Debian, and macOS. Additionally, custom server versions for Raspberry Pi 2 and Docker are available. The latest ecoDMS version also supports Network Attached Storage (NAS) systems that provide container virtualization from Synology and QNAP. For mobile technology and communication enthusiasts, a web client for internet browsers and apps for Android and iOS smartphones and tablets are also available.
This and more information can be accessed on the ecoDMS website.