0
0

Software Solutions for Digital Archiving

Digitize Documents & Emails, Securely Archive, and Optimize Processes

  • XInvoices and ZUGFeRD: Recognition, conversion, and storage of e-invoices
  • Legally Compliant: Archive in compliance with GoBD, GDPR, and e-invoicing requirements
  • Fast Search: Find documents in seconds - with OCR technology
  • Cost-Efficient: One-time purchase, no hidden costs
  • Platform Independent: Available for PC, smartphone, tablet - Windows, Linux, NAS, and MacOS
What you can find on this page:

Welcome to ecoDMS GmbH - Your Partner for Digital Archiving and Workflow Automation

In an era where the digital management of documents and data is becoming increasingly important, ecoDMS GmbH offers innovative software solutions for businesses and individuals. Based in Aachen, we specialize in making document management, archiving, and process automation efficient, user-friendly, and cost-effective.

We help you digitize your documents and emails, securely archive them, and optimize your business processes. We adhere to the highest standards of security and legal compliance, including the requirements of GoBD, GDPR, and e-invoicing regulations.

Our software is flexible, scalable, and platform-independent – ideal for small, medium, and large businesses as well as individuals.

Our Software Portfolio at a Glance

ecoDMS
ecoDMS

Zukunftssicher, gesetzeskonform und effizient: Archivieren und verwalten Sie Dokumente zentral mit OCR-Suche, XRechnung- und ZUGFeRD-Unterstützung - plattformunabhängig und perfekt für die E-Rechnungspflicht.

Dokumenten-Management-System

ecoMAILZ
ecoMAILZ

ecoMAILZ bietet eine automatische und rechtskonforme Archivierung aller E-Mails inkl. Anhängen, mit benutzerfreundlichem Webzugriff, Volltextsuche und Adaptern für Microsoft Exchange Server, Microsoft 365, IMAP / POP3 und Dateisystem.

Automatisches E-MailArchiv

ecoWorkflow
ecoWorkflow

Optimieren Sie Ihre Workflows mit einem individuell konfigurierbaren System: Automatisierung, mobiler Zugriff und einfache Integration in beliebige Systeme - ganz ohne Programmierkenntnisse!

Prozesse automatisieren

previous arrow
next arrow

Our Current Schedule

Webinars, Training, Workshops, Presentations

Presentation: Free Live Demos

Presentation: Free Live Demos

  • Free, 45-minute Online Presentations
  • Extracts from the feature scope
  • Online Zoom presentation
  • open group

Sign up for free for the next presentation.

Purchase Now
Workshop: Customised Company Training

Workshop: Customised Company Training

Price includes up to 4 participants + 4 hrs
  • 4-hour interactive online workshop
  • Customised topics to cater for company needs
  • Possible for all ecoDMS software
  • Theory and practice
  • Closed group
Net: 1200.00 EUR
Brutto: 1428.00 EUR
Purchase Now
Workshop: ecoDMS Basics

Workshop: ecoDMS Basics

  • 3-hour interactive online workshop
  • Getting started with ecoDMS
  • Optimize processes
  • Theory and practice
  • open group
    max. 10 participants
Do, 16.01.2025 14:00 - 17:00 Uhr
Net: 200.00 EUR
Brutto: 238.00 EUR
19 % TAX
Best before: 14.05.2025
Purchase Now

Our portfolio for corporations and private individuals

Whether you are a corporation, a small to medium organization, or a private individual - we have the perfect software solution for you!

Select a Tab
Document Management
Document Management
ecoDMS
Simple, efficient, and secure: Use ecoDMS to securely archive, intelligently manage and perfectly organize all documents like invoices, agreements, receipts, letters, emails, images, etc. and save important time and money. The powerful software optimizes document processes and offers a quick and simple search feature to enable everyone to find their information in a matter of seconds.
  • Central Archiving of All
    Documents, Emails, Files, and Data
  • Legally Compliant: Archiving in accordance with GoBD, GDPR and the requirements of the e-invoicing obligation
  • Quick Full Text Search:OCR Technology
  • User Friendly: Easy to Use
  • Compliance: Ensuring Confidentiality, Integrity + Availability
  • Cross-Platform Application: Desktop + Mobile
    Windows, Linux, NAS, MacOS
from EUR 89.00 incl. 19% VAT
Purchase
  • per concurrent connection
  • one-time purchasing price
  • Choose from Private + Business editions
Product Details Free Live Demo Free Trial
Email Archiving - Automated -
Email Archiving
ecoMAILZ
ecoMAILZ automatically archives all incoming and outgoing emails straight from the email server. You can then retrieve and read your emails from any device and location.
  • Automatic central email storage
    including attachments
  • Quick retrieval with text recognition
  • Compliance: Ensuring confidentiality, integrity + availability
  • Webclient: Mobile access from everywhere
  • Windows, Linux, NAS
only EUR 69.00 incl. 19% VAT
Purchase
  • per user
  • one-time purchasing price
Product Details Free Live Demo Free Trial
Full Package including Software, Updates + Support
Full Package
ecoDMS ONE
The full package for businesses offers optimum planning security. ecoDMS ONE includes licenses, support, and software maintenance for ecoDMS with WORKZ add-on + API and for ecoMAILZ.
  • Guaranteed planning security
  • Full Package including
    ecoDMS with WORKZ add-on + API, and ecoMAILZ
  • Software maintenance
  • Manufacturer support
  • Updates for all included software applications
from EUR 250.00 net
Request
  • one-time license fee
  • plus annual software maintenance (EUR 25.00 net)
  • plus annual support (EUR 25.00 net)
  • per concurrent connection
Product Details
Automating Business Processes
Automating Business Processes
ecoWorkflow
Automating processes has never been so easy, time-saving, and cost-effective. ecoWorkflow always gives you an overview of all running processes. From incoming invoices or holiday applications to fully-automated processes, ecoWorkflow benefits from many implemented projects. This open workflow system enables you to automate and optimize all business processes without any programming knowledge.
  • Open, configurable workflow system
  • Business process automation
  • Excellent overview of all ongoing processes
  • Webclient: Mobile access from everywhere
  • Business-specific modelling & configuration
  • Integrate with any systems
  • No programming knowledge required
from EUR 360.00 net
Request
  • per month
  • plus service costs
  • ecoDMS ONE required as base application
  • exclusively for business customers
  • activated for all users
Product Details
Automating Processes in ecoDMS
Automating Processes in ecoDMS
WORKZ Add-on
WORKZ is a useful add-on for ecoDMS. It optimizes mainly recurring document management tasks in the ecoDMS document management system. It is therefore ideal for businesses that wish to automate minor document processes and import processes for emails and files in their daily work for little money.
  • Acknowledgement and approval of invoices, business analyses, etc
  • Email import to ecoDMS (automated)
  • File import to ecoDMS (automated)
  • Digital document stamps
  • ecoDMS integration (Add-on)
only EUR 4.17 incl. 19% VAT
Purchase
  • per month (no subscription) per ecoDMS license number
  • Price based on ecoDMS update period
Product Details Free Live Demo Free Trial
Programming Interface
Programming Interface
ecoDMS API
The ecoDMS API of the ecoDMS document management system is a REST service interface which developers can use to develop their customizations or integrations.
  • REST service interface for developers
  • Integrate ecoDMS with third-party systems
    for example, CRM, merchandise management, etc.
  • Create customized function calls
  • Access basic DMS server features
  • Open API included in ecoDMS ONE
Price on Request
Request
  • ecoDMS ONE required as base application
Product Details
Support
For our software we provide excellent service and support straight from the manufacturer via phone and email, including remote maintenance.
Expert support
straight from the manufacturer
  • Installation
  • Setup
  • Operation
  • Troubleshooting
from EUR 59.00 incl. 19% VAT
Purchase
  • Price depends on support units
  • one-time purchasing price
Product Details
Training Courses
Discover training courses straight from the manufacturer: Webinars, workshops, and presentations with practical tips about software topics, interactive workshops with valuable software knowledge, and free live demos for insights into our standard software.
Benefit from practical tips und valuable knowledge on how to use our software - straight from the manufacturer!
  • Webinars
  • Interactive Workshops
  • Presentations
from EUR 49,00 incl. 19% VAT
Purchase
  • per training session
  • one-time purchasing price
Product Details
Migration from Old Archive
Migration from Old Archive
Data Migration
We support you with the migration of your data for optimum document management in your company.
  • Perfect new start for your document management
  • Transfer existing data and information
  • Data migration from your old archive
  • Migrating documents,
    information and index data
from EUR 1,500.00 net
Request
  • Price dependent on duration + scope
  • Pricing example for 2 days
  • exclusively for business customers
Product Details
Datenübernahme aus ELOoffice
Datenübernahme aus ELOoffice
Ihr Update für die Zukunft: ecoDMS statt ELOoffice
Nutzen Sie unser exklusives Angebot zur Datenübernahme und wechseln Sie jetzt von ELOoffice zu ecoDMS.
  • Datenübernahme Ihres Altarchivs
  • Voller Funktionsumfang inkl. rechtssicherer Archivierung für XRechnung und ZUGFeRD
  • ecoDMS ONE für Firmenkunden: Lizenzen für ecoDMS inkl. WORKZ Add-on + unbeschränkter API und ecoMAILZ, Support + Softwarepflege
only EUR 1,499.00 EUR net
Request
  • exclusively for business customers
Product Details
Analysis + Optimization
Analysis + Optimization
Business Process Analysis
Together with you we identify, assess, and optimize your business processes to achieve optimum business success.
  • Taking a closer look at business processes
  • Revealing optimization potential
  • Designing customized processes
    for your business
from EUR 3,000.00 net
Request
  • Price dependent on duration + scope
  • Pricing example for 2 days
  • exclusively for business customers
Product Details

What’s New?

Current press releases, news, and articles by and about ecoDMS

{loadposition shortnews}

Business Customers
12429
Private Customers
10809
Resellers
956
Qualified Premium Resellers
519