Media - Always up to date

The “ecoDMS” software has been renowned for many years as the electronic document archive for long-term, legally compliant storage of all files and data. At the low-cost license price of 89 Euro incl. 19% VAT per simultaneous connection at full performance, the manufacturer offers a professional archiving system for everyone. ecoDMS is quick to install, can be used on any platform, and is easy to operate and flexible to configure. Archiving, managing and retrieving the stored data is childsplay with ecoDMS.

The software accommodates all documents that accumulate in a company or private household. Whether it is an invoice, a delivery note, a contract, a cover letter, a reminder, a drawing, a piece of music, a video or an image, ecoDMS has space for all files. The intelligent template designer enables automatic recognition and document assignment. If a file is archived and recognised by the system, ecoDMS automatically classifies it with the associated filing and access information. Therefore: Simply move the documents into the DMS and you’re done.

All users gain access through their desktop and web client. The archiving system’s modern design allows access from all end devices. Next to computer and laptop, these also include smart phone and tablet. The document search is simple and particularly user-friendly, as ecoDMS is like an internal search engine. Simply type in the search terms, confirm, and ecoDMS displays the matching results. For displayable file formats there is also a document preview.

With each archived document users can store classification information. This information helps structure documents and supports the user when searching for documents. In addition to the fully automated full-text recognition, users can also include the classification information in the search.

ecoDMS can be configured to suit individual requirements. The system can model company folder structures, document types, statuses and much more. In contrast to the conventional storage in a file system or even in a physical folder, archiving in ecoDMS is much more transparent and easier. Thanks to numerous filters, ecoDMS requires only few details in order to quickly retrieve a document. Therefore, folder structures in this software are very compact.

The ecoDMS archiving system has many useful features. Among those are version management, a document history, a notepad, various exporting functions, an inbox for scanned paper documents, a PDF editor, a clipboard, mail functions for sending files, a resubmission system, an elaborate backup and restore programme and much more.

ecoDMS is a state-of-the-art client-server system. Developed according to the latest technological standards. It is an efficient archiving system that easily fits into every system environment. Server, however, does not indicate a piece of hardware or an external storage system. It represents the main component of the entire system. It is directly installed on the customer’s PC, server or web server.

The server component is available for Windows, Ubuntu, Debian, Raspbian, Synology NAS and QNAP NAS via Docker. The desktop runs under Windows, Ubuntu, Debian and MacOS. Moreover, the web client can be used on any end device with a current web browser.

Apart from the traditional archiving functions, the full version also has MS Office, OpenOffice, LibreOffice, Thunderbird and Outlook interfaces. A PDF/A printer also forms an integral part of the archiving solution. All components are included in the one-time license fee of 89 Euro.
A licence is valid for the respective ecoDMS version and is permanent. Moreover, the licence has no restrictions on data volume. The licence fees are due only once. There are also no monthly or annual license fees. ecoDMS is said to be the cheapest system of all times worldwide.

For this and more information, visit www.ecodms.de. The software can be downloaded for free trial from the website. With a few clicks licenses of the full version can be purchased from the online shop.